Tamara Simon's Weekly Blog
Business Insights for RTOs
from my favourite Movies, TV Shows and Books
(and some other bits and pieces)

Want To Save Time? 

Here’s 9 Tips To Get Back An Hour A Day

In last week’s Blog, I showed readers the power of an hour.

This is also the title of a chapter in my RTO business book, The Five Little RTO Pigs which uses the analogy of The Three Little Pigs fairytale to show how we build our RTOs – from straw to stick to brick. 

But there’s two other RTO Pigs: The Reno and The Rundown.

In this chapter, I included 27 tips to get back on hour a day.

So in no particular order, here’s 9 tips to help you get back an hour a day.

Time Management Insights for RTOs

9 Tips To Get Back An Hour A Day

1. Turn off all bells and whistles on your email program so you’re not distracted by them.

You should drive how you manage your emails, not the other way around.

2. Set up rules so emails move automatically into organised folders rather than into an overflowing inbox.

You can then look at these emails at scheduled times.

3. Develop weekly rituals and stick to them.

How you start your day and finish your day by preparing for tomorrow is critical to re-focusing your time and energy.

4. Turn your phone to silent (or even better, switch it off) for at least an hour a day of uninterrupted time.

I promise the world won’t end and your RTO won’t crash because if you honestly look at where you’re spending your time, truth be told, most things can wait an hour.

5. Have an answering machine or service so you can be ‘offline’ for at least an hour a day.

However, for this to work, you also have to turn down the volume.

It may seem obvious but when I suggested to a client they purchase an answering machine, they told me they had one but it didn’t work. ‘Is it broken?’ I asked.  ‘No’, they replied, ‘but what happens is the phone rings and I stop working so I can listen to the message to see if I need to call them straight back.  

My look said it all.

6. Eat That Frog! Brian Tracy developed this concept to overcome procrastination and ensure people focus on what’s really important.  

If you’re not familiar with this concept, please watch the clip at https://www.youtube.com/watch?v=0W7GB5Fh2XM and then just do it. 

I have a cute page of cute frogs which I laminate and give to clients and workshop participants, as well as using on my whiteboard and in my diary. If you would like a copy, please send me an email.

7. Focus on doing your three things (FROGS) every single day and then move on to the rest of the To Do List.

For many RTOs, the day quickly turns to #$@! so imagine how good it would feel to have at least 3 important things ticked off the list, every single day.

8. Work out your hourly rate (your value) and then ensure you’re spending as much time as possible on activities which add value to your RTO (and equate to this high-value rate).

These high value activities include sales, marketing, finance, business development, HR and systems.

9. Spend time working out your financial numbers to ensure you cover how much it costs to keep the doors open (which includes paying yourself if you’re the Owner).

There’s no point running a ‘great’ training program if, at the end of the day, your calculations mean you and your team are working for less than $20 per hour, regardless of the amount shown on the invoice.

What’s Next?

So how many of these nine simple tips are you currently using to get back an hour a day?

Might I suggest starting with one or two tips and build from there.

To help embed these habits, you may also want to check out Keith Abraham’s video where he shares why it takes 63 days to create a lasting habit.


And here’s my final thought:

Everything is about practice and doing things consistently (or at least 80% of the time, every single day) so these strategies and techniques move from occasional tasks to ingrained habits you do it automatically.

I want to wish you all the best in regaining the power of an hour, and I’d love to know which tips you decided to embrace and how they’ve changed you and your RTO.

Want some help from Tamara – Australia’s Only Dedicated RTO Business Coach?

If you have found some tips and inspiration from this blog (and I hope you have), I’d love you to please share it amongst your RTO contacts and on your social media platforms.

If you would like some help to take you from STUCK to SOLUTIONS… SIMPLY from someone who’s been there, done that in RTO Land, please check out my coaching services on my website


Or contact me direct:

0438 262 727 or tamara@takeanotherlook.com.au