Tamara Simon's Weekly Blog
Business Insights for RTOs
from my favourite Movies, TV Shows and Books
(and some other bits and pieces)
The Power of an Hour
Why reacting to everyone and everything is not helping you or your RTO
For most people running an RTO, the thought of getting back an hour a day seems unattainable.
But it really is easier to achieve than you think.
However, like any ideas or examples you read or hear about, it’s all about applying them consistently each and every day so the strategies and techniques move from occasional tasks to the ingrained habits you do automatically.
Time Management Insights for RTOs
With that in mind, what is an hour really?
It is 60 minutes which could be chunked into:
- 1 x 60 minutes
- 2 x 30 minutes
- 3 x 20 minutes
- 4 x 15 minutes
- 5 x 12 minutes
- 6 x 10 minutes.
But first, you have to do things smarter so the hour comes more easily, regardless of which chunking down combination you apply.
And why is that important? Because TIME = MONEY.
Imagine if you could ‘get back’ an hour a day by doing things differently. What would that look like? What would that feel like?
Using an example of an hourly charge out rate of $100 (the value placed on your knowledge and skill), saving an hour means your earnings would look like this.
… per hour $100
… per day $800
… per week $4000
… per month $16 000
… per year $192 000
Initially, you may not see this figure (savings) on your profit and loss statement or in your bank account; but if you work smarter, not harder, you would eventually see this figure in your bank account.
How? Because of the many ways you could use this extra hour to:
- develop a profitable partnership/alliance
- submit a winning tender
- gain new clients/students
- develop new products and services
- review and update training and assessment material (maybe even cluster units)
- catch up on the never ending task list
- Or take the much needed holiday (oh my goodness) so you don’t suffer from mental overwhelm and be forced to take time off.
This is the power of an hour and why it’s so important to develop habits slowly, enabling you to become more proactive than reactive in managing your RTO.
And remember, it’s not about finding one hour in a chunk, though, if you can, that’s great. It’s about finding one hour over the working day. I know for myself as a Speaker, Author and Coach, finding an hour all together can be sometimes quite difficult.
But everyone can find 15 minute chunks; and if you can’t, then there are greater issues in your RTO which need to be dealt with immediately.
If you’re struggling with focus, maybe you could also consider adopting the Pomodoro Technique originally created by Francesco Cirillo and used by many people to increase their productivity and work more effectively.
This technique enables you to work in short, sharp bursts during your day, as well as taking regular breaks.
- 25 minutes on with five minutes off
- every four to five Pomodoros, you take an extended break.
During each Pomodoro, you close down all distractions including phone and email so you can focus solely on the task at hand. Pomodoro tasks could be reviewing your financial numbers, writing an article or blog, developing a new product or service, simplifying your enrolment process or completing a ‘procrastination’ task.
The five minute break is to gain time and space from both the task and your computer so get up, stretch, make a drink… anything which keeps you relaxed but keeps the blood flowing. After this 5 minute break, you’re ready to focus on yet another 25 minute burst.
So I’m wondering, do you already use the Pomodoro technique in your work day?
If not, is this something you will now build into your workday?
And is it something your staff could also embrace?
Imagine what you could complete if you only do 2 Pomodoros a day?
Imagine if you did four, six or more?
And here’s my final thought:
What strategies will you embrace to regain the Power of an Hour?
How will you chunk down your day so you are always spending at least an hour a day, not only more productively, but working on your RTO business, not just in it?
By embracing the power of an hour, you will continue to build a simple, profitable RTO you and your team actually love to be part of …. one brick (aka a 15 minute chunk) at a time.
Want some help from Tamara?
If you have found some tips and inspiration from this blog (and I hope you have), I’d love you to please share it amongst your RTO contacts and on your social media platforms.
If you would like some help to take you from STUCK to SOLUTIONS… SIMPLY from someone who’s been there, done that in RTO Land, please check out my coaching services on my website
Or contact me direct:
0438 262 727 or firstname.lastname@example.org