2. Do you approve every payroll payment?
3. Is there an approved budget for each financial year?
4. Is there a Delegations Register outlining what each position in your RTO can and can't do?
5. Do you have set weekly or monthly meetings with your CEO/RTO Manager?
6. Do you manage staff issues?
7. Have you clearly documented the work you want to do and the work you DON'T want to do?
The reason I ask you to ponder these 7 questions is because these are some of the issues staff talk to me about when explaining how frustrated and hamstrung they feel in their roles.
Now let me share with you why.
1. Do you go into the office every day?
Why and if you do, what is the purpose – to do what tasks?
Are you there to fill in time or are you generating income for the business?
2. Do you approve every payroll payment?
Why because haven't you delegated this authority to either a Finance Manager, or if your business is still quite small, the person (CEO/RTO Manager) you're paying probably a lot of money to run the day the day operations of your business?
3. Is there an approved budget for each financial year?
If yes, then why do you need to see and approve payroll and general expenses?
If no, then why not because how can someone run your business without one?
4. Is there a Delegations Register outlining what each position in your business can and can't do?
If yes, then are you letting people manage their own roles and responsibilities in accordance with this Delegations Register; or are you changing the goalposts by 'interfering'?
If no, then how can people know what they can and can't do in their positions if it's not documented?
5. Do you have set weekly or monthly meetings with your CEO/RTO Manager?
If yes, are these high level strategy meetings looking at the overall financial viability of the business and how it will continue to grow; or are your discussing nitty gritty details that again you are paying someone to deal with so you don't have to?
If no, then how are you ensuring they are on top of their agreed outcomes and KPIs?
6. Do you manage staff issues?
If yes, why because aren't you paying someone to do this for you?
If no, then great if this is being done by someone else? Not great if the answer is no because staff issues are being ignored or dismissed in the hope they will eventually go away.
7. Have you clearly documented the work you want to do and the work you DON'T want to do?
If yes, then are you following this or are you digressing into other functions which you're paying people to do?
If no, then why not because don't you want to build an RTO business where you do the work you love (however much or as little that is) and let other people do the rest?
I realise for some RTO owners, my comments may be hitting a bit too close to home or may seem a bit harsh.
However, if you choose to get help and choose to divert money from your own pocket and instead invest in employing staff, then surely you would want them to have all the resources and tools they need to do the best job they can for you and your RTO business?
Yet unfortunately I see many RTO owners employing staff in the head honcho role (CEO/RTO Manager) because they 'think' they want to hand over the hassle which can come with managing the daily running of the business.
And this sounds great in theory.
But if the practice is to give someone a role but not the responsibility and the appropriate delegation because you don't want to let go, then what is the point of employing someone to run your business?
You're just setting them (and your RTO) up for failure, stress and frustration. And that's not fair, is it?
Run every component and detail of your business which will mean you won't be freed up to work on your business and thus stagnate your business growth.
OR
Put in the necessary checks and balances (systems) to minimise risk and ensure financial viability whilst allowing staff to flourish.
Do the latter with the right people who want to help you and your business succeed and wow –watch your RTO goes gangbusters.
Best of luck.
P.S. If you want to find out how to improve your RTO's profitability and performance without adding to your workload, then please join me on Thursday 25 February for my next FREE RTO Webinar.
Tamara Simon is Australia's Only Dedicated RTO Business Coach who's driven to making your RTO life easier.
For over twenty years, she's been helping timepoor RTO Owners, CEOs and Managers get out of OVERWHELM so they can
- Get back in control and on track
- Grow their business... simply
- Reignite their passion for training
Find out more about Tamara Simon, her Coach In Your Corner RTO Membership Program and how she can take your RTO from Overwhelmed to Optimised here:
http://www.takeanotherlook.com.au