Weekly Team Meetings Can Take 15 Minutes

Do you struggle to get through your weekly team meetings without rolling your eyes or looking at your watch?

For many RTO owners and managers, the weekly team meeting has become a curse instead of a positive and energising start to the working week.

If you would like a short sharp and relevant team meeting which benefits everyone, then please read on.

One of my clients was frustrated with her Monday morning team meeting.

It was taking half an hour to an hour and achieving very little except everyone stating the work they were doing for the week.

She didn't want to devalue the team environment but felt the meeting was a waste of everyone's time.

I suggested she change the meeting to fifteen minutes and focus on two sole purposes:

1. Outline the key business priorities and targets for the week

2. Provide an opportunity for anyone to ask for the help or advice they need to complete their work

To support this change in strategy, we developed a shared document in Excel which each person, including my client, had to complete by three pm Friday afternoon; ready for the Monday morning meeting.

Everyone in the team had to outline their key tasks for the following week. The owner reviewed these, developed her overall key business priorities for the week as well as any questions she had for staff which would be raised in the meeting.

It was each person's responsibility to update the document by the 3pm deadline.

If they didn't, there was a consequence: the 'offender' had to pack and unpack the dishwasher for the week. If they continued to not complete this required task, this would be discussed at a performance meeting.

All staff had to read the document prior to coming to the Monday morning meeting so they knew what everyone else was working on to determine if help was required, either by them or for them.

The following changes were implemented for the team meeting:

• Limit of fifteen minutes

• Standing instead of sitting

• Focus on key decisions and actions required rather than information sharing

• Create opportunities to ask for help in a supportive team environment

• Introduce accountability, responsibility and consequences

As many people working in RTOs are struggling with Zoom Fatigue (and yes it is a real thing), I'm wondering if you have this frustration in your RTO?

Would this simple strategy or something similar work for you?

Think of the productivity hours (wages) saved by cutting down a weekly meeting from one hour to fifteen minutes.

But I know your next thought is probably, 'what a great idea but I don't know where to start to develop that template, let alone the time it's going to take me to do (which I do 't have'.

Solution

If you want to grab this template from my RTO GROW PD Program and many more time saving resources as well as specialist RTO business coaching and PD, then join Coach In Your Corner – the only RTO business community supporting passionate Owners, CEOs and Managers, and providing the tools they need to run a simple profitable RTO business.

So stop struggling and re-inventing the wheel – get the Support, Strategy and Systems you need – from as little as $20/month.

The Power Of An Hour Webinar

Now I know when you're in the midst of juggling everything, it can be really hard to even see HOW to create he time you need to develop this simple strategy.

So please join me on my final #skillseducation and @vetr #RTO #webinar on Thursday 8 October where I'm going to share with you many more ideas so you can refocus your time including:
• How Time does actually equal money... in so many ways
• Why it takes longer than 28 days to build a new habit or ritual
• 9 tips to get back an hour a day

Book now and I'll see you on the webinar.

And here's my final thought:

Steve Jobs said, 'Simple can be harder than complex. You have to work hard to get your thinking clean to make it simple. But it's worth it in the end because once you get there, you can move mountains.'

So remember Steve Jobs' philosophy:

• apply the Simple Stick to everything you do, in business and in life;

• encourage big thinking but small in everything else; and

• resist the urge to apply corporate thinking and language to a small business.

By embracing a different approach to your Team Meeting, you will continue to build a simple, profitable RTO you and your team actually love to be part of .... one brick (aka a 15 minute chunk) at a time.

P.S.
If you want to take your RTO from Overwhelmed to Optimised, then why not join me inside Coach In Your Corner – the only membership program designed specifically for anyone running (or aspiring to run) an RTO.

Dedicated to making your RTO life easier

Tamara