She didn't want to devalue the team environment but felt the meeting was a waste of everyone's time.
I suggested she change the meeting to fifteen minutes and focus on two sole purposes:
1. Outline the key business priorities and targets for the week
2. Provide an opportunity for anyone to ask for the help or advice they need to complete their work
To support this change in strategy, we developed a shared document in Excel which each person, including my client, had to complete by three pm Friday afternoon; ready for the Monday morning meeting.
Everyone in the team had to outline their key tasks for the following week. The owner/CEO reviewed these, developed her overall key business priorities for the week as well as any questions she had for staff which would be raised in the meeting.
It was each person's responsibility to update the document by the 3pm deadline.
If they didn't, there was a consequence: the 'offender' had to pack and unpack the dishwasher for the week. If they continued to not complete this required task, this would be discussed at a performance meeting.
All staff had to read the document prior to coming to the Monday morning meeting so they knew what everyone else was working on to determine if help was required, either by them or for them.
The following changes were implemented for the team meeting:
• Limit of fifteen minutes
• Standing instead of sitting
• Focus on key decisions and actions required rather than information sharing
• Create opportunities to ask for help in a supportive team environment
• Introduce accountability, responsibility and consequences
Would this simple strategy or something similar work for you?
Think of the productivity hours (wages) saved by cutting down a weekly meeting from one hour to fifteen minutes.
But I know your next thought is probably, 'what a great idea but I don't know where to start to develop that template, let alone the time it's going to take me to do (which I do 't have'.
Solution
If you want to grab this template from Module 2 of my signature training program for anyone running an RTO, as well as many more timesaving resources; then enrol now in my RTO GROW Training Program.
So stop struggling and re-inventing the wheel – get the Support, Strategy and Systems you need – and if you buy the whole program, you'll save over $3K!The Power Of An Hour Webinar
Now I know when you're in the midst of juggling everything, it can be really hard to even see HOW to create he time you need to develop this simple strategy.So remember Steve Jobs' philosophy:
• apply the Simple Stick to everything you do, in business and in life;
• encourage big thinking but small in everything else; and
• resist the urge to apply corporate thinking and language to a small business.
Tamara Simon is Australia's Only Dedicated RTO Business Coach who's driven to making your RTO life easier.
For over twenty years, she's been helping timepoor RTO Owners, CEOs and Managers get out of OVERWHELM so they can
- Get back in control and on track
- Grow their business... simply
- Reignite their passion for training
Find out more about Tamara Simon, her Coach In Your Corner RTO Membership Program and how she can take your RTO from Overwhelmed to Optimised here:
http://www.takeanotherlook.com.au