Want Even More Tips To Get Back An Hour A Day?

Simple strategies to get you out of overwhelm and back in control of yourself, your team and your RTO
In my previous blogs - 9 Tips and 9 More Tips to get back an hour a day, I provided 18 tips to get back an hour a day.

And the feedback was 'are there any more please?'

Well you've asked and once again, I've delivered so here are my final, at least for the moment, 9 tips to get back an hour of the day.

Just like the previous 18 tips, it is important to firstly determine what's going to work best for you.

Work on implementing just a couple of these tips initially, and then build on them so you are consistently applying them, each and every day.
FOCUS:  Create Your TIME
9 Final Tips To Get Back An Hour A Day

1. Spend the last 30 minutes of each day finishing today including decluttering and planning tomorrow.

2. Check emails only three times a day.

To help educate your team and your students/clients about how you work, you can add a note to your email signature like mine:

I only check emails three times a day so if it's urgent, please call me.

3. Work out what times during the day you will return phone calls.

For example, you might advise staff or have on your mobile's message bank:

Unless I'm in meetings or presenting, I usually return phone calls between 11am and 12pm, and 2pm and 3pm each day.

This is a great way to educate your team and students/clients about how you work as well as determining what's important versus what's urgent.

4. Every quarter (ie four times a year), take at least one day out of your RTO, preferably in a different location and with an independent facilitator, to strategically review your numbers and key priorities against your annual business plan to determine any adjustments which need to be made, and then reset the focus for the next 90 days.

5. Develop your Frequently Asked Questions (FAQs), place them on your website and give them to new students, clients and staff.

You'll be amazed at how this can reduce the number of phone calls and emails you receive. Because once again, you're educating clients, students and staff about how your business operates.

6. Develop a What Happens Now document so students/clients know exactly what happens when they start training with you; as well as the stages from enrolment to completion of a short course, unit of competency or full qualification.

So what might be your 'What Happens Now' document/s?

Put yourself in the shoes of a student and develop the 1 page infographic which quickly and easily outlines what will happen and when; as well as what they need to do versus what and when you'll doing things as the RTO.

Again, it not only reduces questions, but it also reduces the time you take answering the same thing, over and over again.

7. Spend 15 minutes a day developing procedures for every position within your RTO.

It might sound like much, but I believe there's a system and everything, you just have to find it.

If you spent 15 minutes a day working on your systems (procedures), that's an 1 ┬╝ hour you weren't doing last week.

And this is all about getting the knowledge out of your head, and that of your team, into simple documented procedures which everyone can follow.

8 .Declutter your files, both electronic and physical.

9. Use a Bring-Up Folder (1-31 Expanding File) or something similar to store all reminders for that particular day.

This can include details of meetings, student files for follow up calls/emails and bills to pay.
What's Next?
I know these tips have all been very simple techniques, but when implemented consistently, they can help you gain back some time in your day. And isn't that what everyone craves in their small business... more time?

So which strategies will you embrace to regain the Power of an Hour?

How will you chunk down your day so you are always spending at least an hour a day; not only more productively, but working on your RTO, not just in it?

And here's my final thought:

The only way to get back an hour a day is to SPEND TIME (STOP) to CREATE TIME so you can FOCUS YOUR TIME on what's really important, not just what comes through your door or into your inbox.

By embracing the power of an hour, you will continue to build a simple, profitable RTO business you actually love.... one brick (aka 15 minute chunk) at a time.

P.S. If you want to discover the 3 fastest ways to increase your enrolments, then register for my next webinar here.

Dedicated to helping you manage your growing RTO business

Author: Tamara Simon´╗┐

Tamara Simon is Australia's Only Dedicated RTO Business Coach who's driven to making your RTO life easier.

For over twenty years, she's been helping timepoor RTO Owners, CEOs and Managers get out of OVERWHELM so they can

- Get back in control and on track

- Grow their business... simply

- Reignite their passion for training

Find out more about Tamara Simon, her Coach In Your Corner RTO Membership Program and how she can take your RTO from Overwhelmed to Optimised here:


Want to know the 5 Strategies Essential to Growing Your RTO Business?

SImply request a copy of my RTO $uccess Blueprint to find out.

Inside, you'll discover the 5 proven strategies to go from feeling BURNTOUT to BACK in CONTROL.

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